General Data Protection Regulation
Hawick Camera Club only collects personal data from our members for internal use by the club.
From September 2025, the personal data we collect will be limited to name, e-mail address, telephone number/s, an emergency contact telephone number (optional). Home address for Gift Aid.
On renewal, members are asked to confirm or update their details.
For members who have not renewed, details are held for a further year until it is determined that they are no longer members.
Data will only be retained by the Treasurer who will be the club contact for membership.
A copy will be available to the president and secretary when necessary.
Members’ name and membership number will be provided to the Competition Secretary.
Information is only stored to maintain a list of current and recent members
Completed new and renewal forms are stored in a secure locked cabinet.
All data is stored in a secure password-protected computer.
Personal information held by us will never be shared with any other organisation.
Personal information that you share with us will always be used in accordance with GDPR guidelines.
If you wish further details, please contact the Treasurer.